Guest user Created: Nov 30, 2018 Last commented: Nov 30, 2018

Organizing documentation

We are looking at the classification and handling of files and have decided to take the opportunity to organize our file shares and folders more efficiently to make identification and responsibilities clearer. Do you have any advice or best practice experience on structuring file shares and folders to achieve this?

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Rhand Leal Nov 30, 2018

Answer:

First thing to do is to identify which documents must be accessed by which persons or roles, so you can group them in a way that will minimize risks of unauthorized access.

Considering that, files and folders generally are organized in terms of departments or processes where they are used.
These articles will provide you further explanation about control of documents and records:
- Records management in ISO 27001 and ISO 22301 https://advisera.com/27001academy/blog/2014/11/24/records-management-in-iso-27001-and-iso-22301/
- Common mistakes with ISO 13485:2016 documentation control and how to avoid them https://advisera.com/13485academy/blog/2018/03/14/common-mistakes-with-iso-134852016-documentation-control-and-how-to-avoid-them/ (Although this article is about a different standard, these principles are still applicable to ISO 27001).

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Nov 30, 2018

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