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The standard requires the documents to be available on place of application, so the approved versions of procedures, work instructions and records must be available where they are needed. Original or approved version of document can be kept in the library but the copies must be distributed to the place of application.
This requirement raises many other issues as availability of right version of the documents, withdrawal, update and distribution of the documents and records. For that reason, the standard defines all these activities and for every document there should be information about the valid version as well as distribution list so when the document is updated the company knows where are the documents that need to be withdrawn and replaced with new ones.
For more information about document control, see:
- Some Tips to make Document Control more useful for your QMS https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/
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Dec 01, 2016