Guest user Created: Dec 02, 2016 Last commented: Dec 02, 2016

Document control

In regards to Document Control, can people check out native copies of the documents from the document library? My way of thinking is that the library is the controlled environment, and it is only the re-submissions and revisions that needs to be controlled again. People checking out natives, does not have a negative impact, unless changes are made and the document does not become controlled. I think my organisation is a lot more mature than our staff to do that.

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Strahinja Stojanovic Dec 02, 2016

Answer:

The standard requires the documents to be available on place of application, so the approved versions of procedures, work instructions and records must be available where they are needed. Original or approved version of document can be kept in the library but the copies must be distributed to the place of application.

This requirement raises many other issues as availability of right version of the documents, withdrawal, update and distribution of the documents and records. For that reason, the standard defines all these activities and for every document there should be information about the valid version as well as distribution list so when the document is updated the company knows where are the documents that need to be withdrawn and replaced with new ones.

For more information about document control, see:
- Some Tips to make Document Control more useful for your QMS https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/

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Dec 01, 2016

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