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Controlled vs. uncontrolled copies of IMS documents

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Guest user Created:   Nov 14, 2018 Last commented:   Nov 14, 2018

Controlled vs. uncontrolled copies of IMS documents

If any of our interested parties asks for our IMS manuals/documents should we provide a controlled copy or uncontrolled copy?
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ISO 9001 & ISO 14001 INTEGRATED DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

ISO 9001 & ISO 14001 INTEGRATED DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

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Iciar Nov 14, 2018

Answer:

Basically you have two options:
- Provide controlled IMS documents only in electronic format and printed copies for uncontrolled documents
- Provide controlled copies for all IMS documents

In the first case you can state that IMS documents are uncontrolled in hard copy, so the contents are for reference only. This means that the information on the document is just valid at the moment of issuance and the who issued the hard copy is not reponsible for any change made to the document.

These materials can help you to learn more about document control in IMS:
- Article - New approach to document and record control in ISO 9001:2015: https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/
- Article - A new approach to documented information in ISO 14001:2015: https://advisera.com/14001academy/blog/2015/08/24/a-new-approach-to-documented-information-in-iso-140012015/
- Book - Managing ISO documentation: a plain English guide: https://advisera.com/books/managing-iso-documentation-plain-english-guide/
- ISO 9001 Lead Implementer Course: https://advisera.com/training/iso-9001-lead-implementer-course/
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Nov 14, 2018

Nov 14, 2018

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