We are busy with integration program from the 18001 systems to 45001. I need to put all the new policies in the new folders in ISO 45001 system but I am not sure where the HSE policy and other policies .... registers and appointment letters please could you assist met with placing in the new file folders of ISO 45001
The ISO 45001:2018 requirements do not dictate how you will file documentation; this is something that you decide for yourself to best meet the needs of your company. You are not required to match your documentation formatting or numbering to match the standard, and there is nothing saying how you will identify or format your filing system. You do not even need to change from what you are doing already. The important thing is to make sure that you file everything that is needed in a manner that is best for your company to use and improve. The OHSMS is there for your company to benefit from, so organize it in the manner that is best for you.
For a better understanding of the transition process, see the whitepaper: Twelve-step transition process from OHSAS 18001 to ISO 45001, https://info.advisera.com/45001academy/free-download/twelve-step-transition-process-from-ohsas-18001-to-iso-45001