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ISO 14001 questions

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Guest user Created:   Aug 03, 2020 Last commented:   Aug 03, 2020

ISO 14001 questions

What is a record versus a template vs a document? What makes a document controlled? What is the policy (template, record, document)? What is the log? Do the logs start with new dates every year?

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ISO 14001 DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

ISO 14001 DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

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Carlos Pereira da Cruz Aug 03, 2020

What is a record versus a template vs a document?

Answer:

We have documents and we have records.

Documents set instructions for the future and can become obsolete. Records are “pictures”, evidences that something happened, and they cannot become obsoletes. Templates are a particular kind of document that after filled becomes a record. For example, your organization may have a document, a procedure about how to handle complaints. That procedure may set the use of a template to record and treat each complaint received. After closing a compliant the template is kept as a record, as a proof that the complaint was treated.

What makes a document controlled?

Answer:

It is approved by an authorized person/function.

Its distribution is controlled. If the document is changed those that hold a now outdated version will be warned and perhaps receive access to the new version. New versions somehow indicate that. Outdated versions are destroyed and sometimes a specimen marked as obsolete is kept for historical reasons.

What is the policy (template, record, document)?

Answer:

A policy is a document.

What is the log? Do the logs start with new dates every year?

Answer:

A log is a template. I see organizations that start a new log every year and I see organizations that continue to use the same log year after year. It is up to each organization.

Please check this information below with more detailed answer:

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Karen Amrein Aug 03, 2020

your answers are clear, concise and extremely helpful.  Thank you so much for your help!

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Aug 03, 2020

Aug 03, 2020

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