Documents set instructions for the future and can become obsolete. Records are “pictures”, evidences that something happened, and they cannot become obsoletes. Templates are a particular kind of document that after filled becomes a record. For example, your organization may have a document, a procedure about how to handle complaints. That procedure may set the use of a template to record and treat each complaint received. After closing a compliant the template is kept as a record, as a proof that the complaint was treated.
What makes a document controlled?
It is approved by an authorized person/function.
Its distribution is controlled. If the document is changed those that hold a now outdated version will be warned and perhaps receive access to the new version. New versions somehow indicate that. Outdated versions are destroyed and sometimes a specimen marked as obsolete is kept for historical reasons.
What is the policy (template, record, document)?
A policy is a document.
What is the log? Do the logs start with new dates every year?
A log is a template. I see organizations that start a new log every year and I see organizations that continue to use the same log year after year. It is up to each organization.
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