record about Phisical and Electronic correspondance

Hi In the first "Procedure for document and record control" we have one paragarpahe related to phisical and electronic records and when i choose for both Excel file the sentece become wired Each external document that is necessary for the planning and operation of the ISMS must be recorded in the Register of external correspondence in Excel or in the Register of external correspondence in Excel, according to their form. The Register of external correspondence in Excel and the Register of external correspondence in Excel must contain the following information: sender, document name, and date of receipt. The person who receives such external documents in paper or other physical forms (e.g., through regular mail or as courier parcels) must make a record in the Register of external correspondence in Excel. The person who receives external documents in electronic form (e.g., through email) must record them in the Register of external correspondence in Excel. hiw can we modify that paragraphe ? Also when we subscribe and get a quick workshop on getting started with confirmi, the person who present the tool told me that an update will be available wher we can modifiy the documents in a more flexibale way with teh possibility to ad headers and footers like in world can you tell me when it will be available ?   thanks Ed