A question on the Document classification protocol that we reference within the Procedure for Document and Record Control. Do we need to amend ALL HISTORICAL, CURRENT and ACTIVE documents. For ISO, will they audit all documents even if in an archive?
For example if we have 1000 documents in our shared drive (dropbox), do we need to retrospectively go back and add the document history, version control, owner information and other expected document details for each and every one?
Can you advise on document classification and file naming convention? recommendation?
e.g. if someone see’s something topical of learning interest to the team, let’s say they take a screenshot and copy it into a word doc or PowerPoint or something. What kind of document classification and record logging would you suggest we apply to something like this? How would you propose a team member saves the file for this? 200903_team_learning_internal_v0.1
What should we have in the file name? Date, document purpose, owner, version? (I know subject to the annex criteria as we may need to put document classification in there too – internal/confidential etc.)
Should we have underscores underneath each one?