Storing data on Google Suite/Drive
We wondered if you could help us regarding the following. We would like to know:
1. When collating our list of client emails when sending out a seasonal greeting (our annual Christmas email) we store the list on Google Suite/Drive, and also CETA - our facilities managing database. Is this permitted?
2. I update an online excel sheet which tracks which clients attend for which jobs. This is also stored on G Suite and CETA. Is this permitted?
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We wondered if you could help us regarding the following. We would like to know:
When collating our list of client emails when sending out a seasonal greeting (our annual Christmas email) we store the list on Google Suite/Drive, and also CETA - our facilities managing database. Is this permitted?
Yes, the data controller can choose the means and purpose of data processing and Google is a third-party processor which claims to be compliant with EU GDPR.
I update an online excel sheet which tracks which clients attend for which jobs. This is also stored on G Suite and CETA. Is this permitted?"
Yes, you need to verify if any particular category of data is stored and if it is protected (maybe you can add a password to access the sheet in order to increase security).Remember to verify the Google G Suite privacy notice because the personal profile gives fewer security options compared to the business account.
Here you can find some information on cybersecurity:
- Privacy, cyber security, and ISO 27001 – How are they related?: https://info.advisera.com/27001academy/free-download/privacy-cyber-security-and-iso-27001
If you need to have an overview on the EU GDPR compliance you can consider enrolling to our free EU GDPR Foundations Course: https://advisera.com/training/eu-gdpr-foundations-course//
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May 26, 2021