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Storing data on Google Suite/Drive

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Guest user Created:   May 25, 2021 Last commented:   May 26, 2021

Storing data on Google Suite/Drive

We wondered if you could help us regarding the following. We would like to know:
1. When collating our list of client emails when sending out a seasonal greeting (our annual Christmas email) we store the list on Google Suite/Drive, and also CETA - our facilities managing database. Is this permitted?

2. I update an online excel sheet which tracks which clients attend for which jobs. This is also stored on G Suite and CETA. Is this permitted?

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EU GDPR DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

EU GDPR DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

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Alessandra Nisticò May 26, 2021

We wondered if you could help us regarding the following. We would like to know:

When collating our list of client emails when sending out a seasonal greeting (our annual Christmas email) we store the list on Google Suite/Drive, and also CETA - our facilities managing database. Is this permitted?

Yes, the data controller can choose the means and purpose of data processing and Google is a third-party processor which claims to be compliant with EU GDPR.

I update an online excel sheet which tracks which clients attend for which jobs. This is also stored on G Suite and CETA. Is this permitted?"

Yes, you need to verify if any particular category of data is stored and if it is protected (maybe you can add a password to access the sheet in order to increase security).Remember to verify the Google G Suite privacy notice because the personal profile gives fewer security options compared to the business account.

Here you can find some information on cybersecurity:

If you need to have an overview on the EU GDPR compliance you can consider enrolling to our free EU GDPR Foundations Course: https://training.advisera.com/se/eu-gdpr-foundations-course//

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