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Defining Scope

1. How to define Scope

You need to identify in which part of your company is your most valuable information. You can start this by identifying which information is important for your organization to achieve its objectives and be compliant with applicable legal requirements (e.g., laws, regulations, and contracts)

Generally speaking, for a company of up to 100 employees, the best option is to include the whole company in the scope.

These articles will help you:

• How to define the ISMS scope https://advisera.com/27001academy/knowledgebase/how-to-define-the-isms-scope/
• Problems with defining the scope in ISO 27001 https://advisera.com/27001academy/blog/2010/06/29/problems-with-defining-the-scope-in-iso-27001/

2. Can we say that a company is certified if it is just a part that meets the standards?

You need to check the specific procedures on how to communicate the certification status to external parties with the certification body, but generally speaking, wherever you display information about the certification status you also need to provide information for people to verify the certification scope (e.g., the certification number, a link to a copy of the certification, etc.).

3. A company that builds an IT solution. Can we make a difference between its business infrastructure and the product infrastructure?

You can define the ISMS scope considering only specific parts of your organization, but in general, this is worthy only for bigger organizations.

ISO 27001 + TISAX

We are not experts on TISAX, but what we can tell you, based on ISO scenario, is that you have to consider:

• legal requirements (e.g., laws, regulations, and contracts), to understand if TISAX is mandatory for your industry
• business objectives, to understand if the TISAX certification and maintenance effort is worth the expected benefits

This article will provide you a further explanation about TISAX and ISO 27001:

• How ISO 27001 and TISAX are related https://advisera.com/27001academy/blog/2019/03/11/how-iso-27001-and-tisax-are-related/

Context of organization - culture, beliefs, values, or principles

Clause 4.1 of ISO 9001:2015 mentions internal and external issues. Culture, beliefs, values, or principles inside the organization are internal issues. For example, different organizations have different risk aversion cultures. For example different organizations have different beliefs concerning short and long term investment.

The following material will provide you information about the context of a management system:

• How to identify the context of the organization in ISO 9001:2015 - https://advisera.com/9001academy/knowledgebase/how-to-identify-the-context-of-the-organization-in-iso-90012015/
• How to Align Company Culture with ISO 9001 - https://advisera.com/9001academy/blog/2014/10/14/align-company-culture-iso-9001/
• Free webinar - ISO 9001:2015 clause 4 - Context of the organization, interested parties, and scope - https://advisera.com/9001academy/webinar/iso-90012015-clause-4-context-of-the-organization-interested-parties-and-scope-free-webinar-on-demand/
• Enroll for free course - ISO 9001:2015 Foundations Course - https://advisera.com/training/iso-9001-foundations-course/
• Book – Discover ISO 9001:2015 Through Practical Examples – https://advisera.com/books/discover-iso-9001-2015-through-practical-examples/

Process approach auditing

how to use the approach with top management and some support functions

I use the process approach in my audits for many years. However, when auditing top management, I mix the process approach with the clause approach. For example: management review, quality policy and objectives, risks and opportunities, context and interested parties, monitoring, and evaluation.

Am on the right thought path with "the process style" of auditing?

Yes, I believe you are, based on your description.

what clauses are most useful to audit against for different types of processes?

Let me show you the turtle diagram:

You can audit a process and consider one or more ISO 9001:2015 clause(s) relevant from section 8. But for any process, you can use the turtle diagram and list several other clauses that you can audit:

You can find more information about auditing below:

• Article - ISO 9001 Audit checklist: https://advisera.com/9001academy/knowledgebase/iso-9001-audit-checklist/
• Article - How to create a checklist for an ISO 9001 internal audit for your QMS: https://advisera.com/9001academy/blog/2016/07/12/how-to-create-a-check-list-for-an-iso-9001-internal-audit-for-your-qms/
• Free webinar on demand - How to perform an ISO 9001:2015 internal audit - https://advisera.com/9001academy/webinar/how-to-perform-an-iso-9001-2015-internal-audit-free-webinar-on-demand/ (includes a slide about developing checklist questions)
• ISO 9001:2015 Internal Auditor Course: https://advisera.com/training/iso-9001-internal-auditor-course/
• Book - ISO internal audit: A plain English guide: https://advisera.com/books/iso-internal-audit-plain-english-guide/

ISO 14001 controls

An environmental management system based on ISO 14001 is based on the assessment of how an organization interacts with the environment. Those interactions are called environmental aspects. Each environmental aspect has consequences for the environment – environmental impacts. Organizations should assess and evaluate environmental aspects and impacts and determine action plans to improve or control environmental performance.

Please consider these sources of information:

• Article - 4 steps in identification and evaluation of environmental aspects - https://advisera.com/14001academy/knowledgebase/4-steps-in-identification-and-evaluation-of-environmental-aspects/
• Article - Environmental aspect identification and classification - https://advisera.com/14001academy/blog/2019/08/27/key-iso-14001-benefits-to-customers/nowledgebase/environmental-aspect-identification-and-classification/
• Free webinar - ISO 14001: Identification and evaluation of environmental aspects - https://advisera.com/14001academy/webinar/iso-14001-identification-and-evaluation-of-environmental-aspects-free-webinar-on-demand/
• Enroll for free in this course – ISO 14001:2015 Foundations Course - https://advisera.com/training/iso-14001-internal-auditor-course/
• Book – The ISO 14001:2015 Companion - https://advisera.com/books/the-iso-14001-2015-companion/

ISO 14001 and recycling

If your organization currently recycles and switches to non-recycling that means going against the commitments in clause 5.2 of ISO 14001:2015, namely entries:

• c) – commitment to prevent pollution,
• d) – commitment to fulfill compliance obligations, and
• e) – commitment to continual improvement.

You can find more information about ISO 14001 below:

• How ISO 14001 can improve recycling performance - https://advisera.com/14001academy/blog/2019/03/27/how-iso-14001-can-improve-recycling-performance/
• Enroll for free in this course – ISO 14001:2015 Foundations Course - https://advisera.com/training/iso-14001-internal-auditor-course/
• Book – The ISO 14001:2015 Companion - https://advisera.com/books/the-iso-14001-2015-companion/

07.7 - Data Subject Disclosure Form

Yes, Document 07.7 is for disclosing information to data subjects.

You can find help in setting the process with the EU GDPR Data Subject Access Request Flowchart https://info.advisera.com/hubfs/EUGRPRAcademy/EUGDPRFreeDownloads/EU_GDPR_Data_Subject_Access_Request_Flowchart_EN.pdf

You can have more information about how to manage Data Subjects right here:Four main questions for obtaining and managing data subjects’ consent under GDPR: https://advisera.com/eugdpracademy/knowledgebase/four-main-questions-for-obtaining-and-managing-data-subjects-consent-under-gdpr/

You may also consider enrolling in this online EU GDPR Foundations Course:EU GDPR Foundations Course: https://advisera.com/training/eu-gdpr-foundations-course//

Need for ISO 14001 implementation

Please consider this article - 6 Key Benefits of ISO 14001 - https://advisera.com/14001academy/blog/2019/08/27/key-iso-14001-benefits-to-customers/nowledgebase/6-key-benefits-of-iso-14001/ Without knowing your organization I might guess that image and credibility among potential clients/consumers and neighborhood, and a more systematic approach to legal and regulatory environmental compliance can be the most important benefits.

You can find more information about ISO 14001 below:

• Disadvantages of ISO 14001, and how to overcome them - https://advisera.com/14001academy/blog/2019/09/23/iso-14001-disadvantages-in-depth-analysis-and-solutions/ - these may be some of the arguments against that you will hear and how to overcome them
• Free webinar - Free webinar - ISO 14001: Identification and evaluation of environmental aspects - https://advisera.com/14001academy/webinar/iso-14001-identification-and-evaluation-of-environmental-aspects-free-webinar-on-demand/
• Enroll for free in this course – ISO 14001:2015 Foundations Course - https://advisera.com/training/iso-14001-internal-auditor-course/
• Book – The ISO 14001:2015 Companion - https://advisera.com/books/the-iso-14001-2015-companion/

Timeframe of the monitoring of environmental aspects.

If you want to measure performance you need a benchmark, something that can evidence the impact of the EMS. For example:

The purpose of the EMS is not to take a “picture” at a certain moment but to promote environmental improvement. So, if you start with 2020 data you will have to wait for 2021 to evidence improvements.

You can find more information about ISO 14001 below:

• Environmental performance evaluation - https://advisera.com/14001academy/blog/2015/07/06/environmental-performance-evaluation/
• How to perform communication related to the EMS - https://advisera.com/14001academy/blog/2015/08/31/how-to-perform-communication-related-to-the-ems/
• Enroll for free in this course – ISO 14001:2015 Foundations Course - https://advisera.com/training/iso-14001-internal-auditor-course/
• Book – The ISO 14001:2015 Companion - https://advisera.com/books/the-iso-14001-2015-companion/

Mandatory requirement for "effective date"

No, there is no mandatory requirement to mention "effective date" in any specific forms or procedures along with the form number and revision. ISO 9001:2015 clause 7.5.2 mentions date as an example, not a mandatory requirement.

Although it is not mandatory it is commonly used in procedures and work instructions, not so common in forms.

The following material will provide you more information about document control:

• How to structure quality management system documentation - https://advisera.com/9001academy/knowledgebase/how-to-structure-quality-management-system-documentation/
• New approach to document and record control in ISO 9001:2015 - https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/
• Some tips to make Document Control more useful for your QMS - https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/
• Free online training ISO 9001:2015 Foundations Course - https://advisera.com/training/iso-9001-foundations-course/
• Book - Managing ISO Documentation: A Plain English Guide - https://advisera.com/books/managing-iso-documentation-plain-english-guide/