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Coding ISO 9001 documents

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Guest user Created:   Dec 16, 2019 Last commented:   Dec 16, 2019

Coding ISO 9001 documents

Can you please advise how do we code in ISO and how do we code in general, in case of no ISO.

In case of ISO I am talking about ISO 9001.

An example: 

Company name (i.e: how many letters do we use), Department How many letter in case of supply chain or accounting), procedure #
ISO:9001-ABC-SC-001

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ISO 9001 DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

ISO 9001 DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

Expert
Carlos Pereira da Cruz Dec 16, 2019

There is no universal rule to follow when coding ISO documents.

I can only tell you about my practice. 

ISO 9001:2015 invites us to follow the process approach. So, I model how the quality management system works, as a set of interrelated processes, and I code each process with a number and a verb+noun. Like:

1.Win order

2.Buy material

3.Provide service

4.Develop new service

5.Install service

Now I use that numbering as the basis for coding the documentation. Like, for example:

PD1.0 – Process Description 1 version 0.
Any work instruction related with Process Description 1 is coded as WI.1.1; WI 1.2; …

Forms, I code them with a serial number.

The following material will provide you information about the document control:

- ISO 9001 – How to structure quality management system documentation - https://advisera.com/9001academy/knowledgebase/how-to-structure-quality-management-system-documentation/
- ISO 9001 blog – New approach to document and record control in ISO 9001:2015 - https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/
- Free webinar on demand - Free webinar – How to use a Documentation Toolkit for the implementation of ISO 9001 - https://advisera.com/9001academy/webinar/how-to-use-a-documentation-toolkit-for-the-implementation-of-iso-9001-free-webinar-on-demand/
- Free online training ISO 9001:2015 Internal Auditor Course
https://training.advisera.com/se/iso-14001-internal-auditor-course/o-9001-internal-auditor-course/  
- Book - Managing ISO Documentation: A Plain English Guide - https://advisera.com/books/managing-iso-documentation-plain-english-guide/
 

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Dec 16, 2019

Dec 16, 2019

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