Formalization and numeration
As required by our contract - 30 welding procedures with 30 reporting formats were produced and these documents were reviewed by the client and the results were that we have to 'Formalize the 30 welding procedures with the supporting 30 reporting formats'
I am at a loss here, as to how to go about with this 'formalization' request.
If I may add - With your advice please include the 'ISO document numbering system' because as observed the above-produced documents do not have proper document numbers.
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ISO 9001 DOCUMENTATION TOOLKIT
Step-by-step implementation for smaller companies.
Find out more 
ISO 9001 DOCUMENTATION TOOLKIT
Step-by-step implementation for smaller companies.
Find out more
ISO 9001 DOCUMENTATION TOOLKIT
Step-by-step implementation for smaller companies.
Find out more
If you have a quality management system (QMS) in place you can formalize both the procedures and reporting formats by introducing them into the QMS. Someone with authority should approve the documentation. Then, include that documentation in a register of controlled documents where you identify designation, version, distribution and approval authority. Please check this procedure - Procedure for Document and Record Control - https://advisera.com/9001academy/documentation/procedure-document-record-control/ and the free preview.
About the 'ISO document numbering system' there is no particular prescription from ISO 9001:2015. The only requirement is that your organization have method that allows for a unique identification of each document. Different organizations use different methods. Use a method to identify the document and the version, by a number or a date.
You can find more information about records below:
- How to structure quality management system documentation - https://advisera.com/9001academy/knowledgebase/how-to-structure-quality-management-system-documentation/
- New approach to document and record control in ISO 9001:2015 - https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/
- Some tips to make Document Control more useful for your QMS - https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/
- Free online training ISO 9001:2015 Foundations Course - https://advisera.com/training/iso-9001-foundations-course/
- Book - Managing ISO Documentation: A Plain English Guide - https://advisera.com/books/managing-iso-documentation-plain-english-guide/
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Jul 27, 2020