ISO 9001 - Company's organization log
I came from a company that was ISO 13485 certified and there, as doc control, I maintained a form log that designated form numbers to all forms used within the organization. I have since moved on to a new company that retains only an ISO 9001 certification, but my question is, is it necessary to still retain this kind of specificity to the forms used? For example, should the company's organization log contain a form number and revision, and have a log as to when it was created and by whom? Or is it alright to have it posted without any of that identity as a free standing document? I ask this because as I perform an internal audit on a give process, I find myself needing to reference their org chart, but am hazy as to how controlled it needs to be. Does this make sense? Please advise.
Assign topic to the user
ISO 9001 DOCUMENTATION TOOLKIT
Step-by-step implementation for smaller companies.
Find out more 
ISO 9001 DOCUMENTATION TOOLKIT
Step-by-step implementation for smaller companies.
Find out more
ISO 9001 DOCUMENTATION TOOLKIT
Step-by-step implementation for smaller companies.
Find out more
Forms are a particular kind of document. Documents need to be controlled according to ISO 9001:2015 clause 7.5.It must be clear which documents are relevant to the system, who has the authority to approve them, which version is in force, be accessible to those who need them.
If documents are paper-supported, you need a log to record this kind of information. A form needs an identification, a name, and a way of evidencing the revision number to be easy to check if it is the last version.
If documents are digital-supported, you still need a log to record almost the same information. Normally, a digital form does not evidence a revision number, we expect that the version online is the approved and last version.
So, I think you should develop that log.
You can find more information about documentation below:
- New approach to document and record control in ISO 9001:2015 - https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/
- Some tips to make Document Control more useful for your QMS - https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/
- Free online training ISO 9001:2015 Foundations Course - https://advisera.com/training/iso-9001-foundations-course/
- Book - Managing ISO Documentation: A Plain English Guide - https://advisera.com/books/managing-iso-documentation-plain-english-guide/
Comment as guest or Sign in
Sep 30, 2022