Guest user Created: Nov 11, 2019 Last commented: Nov 11, 2019

SOP approval signature needed or not

I am creating a QMS from scratch and one of the questions I have is when setting up the format for an SOP, does an SOP need to have an approval signature on it? On company letterhead, I have title, document #, revision, effective date and Page X of Y. Do I also need to have it signed off? If so, is that the Quality Management Representative or the author?

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Carlos Pereira da Cruz Nov 11, 2019

On company letterhead I would only add the logo of the organization to your list.

Normally, when I work with organizations, if they keep paper versions of the documentation, I just ask them to sign an original that will be kept as a record. Other paper versions aren’t signed, but they have to match version # and content with the original approved.

I recommend that the signing, on paper or digital, should be done by the person with authority to make the content of the document an internal rule.

The following material will provide you with information about document control:
- Article - New approach to document and record control in ISO 9001:2015 - https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/

- Article - Some Tips to make Document Control more useful for your QMS - https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/

- Enroll for free course - ISO 9001:2015 Foundations Course - https://advisera.com/training/iso-9001-foundations-course/

- book - Discover ISO 9001:2015 Through Practical Examples - https://advisera.com/books/discover-iso-9001-2015-through-practical-examples/

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Nov 11, 2019

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