Templates, forms and records

Answer:

The ISO 9000 - Quality management systems – Fundamentals and vocabulary, doesn't describe the terms "template" and "form". The difference is that the template is only a model of document or record, but when it becomes approved and adopted by the organization it becomes a form. When the form is filled in, it becomes a record, evidence that activity is performed as prescribed in corresponding procedure.

The ISO 9001 does not explicitly requires that the records have unique form number or ID, but it requires them to be easily identifiable so you may say that ID number of the form should be displayed on it.

For more information read this article:

- Some Tips to make Control of Records more useful for your QMS https://advisera.com/9001academy/blog/2014/01/28/tips-make-control-records-useful-qms/

- New approach to document and record control in ISO 9001:2015 https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/