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Some IMS questions

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Guest user Created:   Nov 08, 2018 Last commented:   Nov 08, 2018

Some IMS questions

I am stuck now when it came to Integrated management system manual (IMS) for my company. Some consultant prepared it but I think it has a lots of discrepancies which I need your help. Please clarify following points for me.
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ISO 9001 & ISO 14001 & ISO 45001 INTEGRATED DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

ISO 9001 & ISO 14001 & ISO 45001 INTEGRATED DOCUMENTATION TOOLKIT

Step-by-step implementation for smaller companies.

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Iciar Nov 08, 2018

1. As company IMS is integrated management system and also ISO (9001-2015, 14001-2015, 45001-2018) has same clauses now so, Is it ok if company IMS and ISO clause numbers doesn't match?
2. Can the clauses in IMS be more than ISO standards in subject i.e 10 clauses.
3. They have created HSE manual and IMS manual separate, Can it be like that? and HSE manual has totally different clauses than ISO 45001-2018.
4. I am having problem in judging CTO log OR COTO log. Can you please guide me on this ? because they made it totally wrong for Construction Industry. And also guide the frequency of updating this log.

Answer:

Regarding questions 1 and 2 - It is fine as long as you comply with the standards requirements. ISO doesn´t prescribe anything in relation with the organization of the standards implementation.

These articles can help you with the integration of the standards:
- How to integrate ISO 45001 with ISO 9001 and ISO 14001: https://advisera.com/45001academy/blog/2018/09/12/how-to-integrate-iso-45001-with-iso-9001-and-iso-14001/
- White paper - How to integrate 2015 revisions of ISO 9001 and ISO 14001: https://info.advisera.com/9001academy/free-download/how-to-integrate-2015-revisions-of-iso-9001-and-iso-14001

Same thing occurs for the manuals. As you already may know, manuals are not mandatory anymore in the new versions of the ISOs so you can decide to have different manuals for different ISOs. This is completely up to the organization. However,if you have an IMS Manual which integrates the 3 ISOs and another manual just for HSE, I don´t think it makes much sense since you would be covering the same requirements in 2 different manuals.

Here you can read some articles related to the manuals:
- The future of the quality manual in ISO 9001:2015: https://advisera.com/9001academy/knowledgebase/the-future-of-the-quality-manual-in-iso-90012015/
- Writing a short quality manual: https://advisera.com/9001academy/knowledgebase/writing-a-short-quality-manual/
- What is an environmental management system manual?: https://advisera.com/14001academy/knowledgebase/what-is-an-environmental-management-system-manual/

Regarding the question 4, I guess this is referred to the Context of the Organization Log. I recommend you to organize a meeting with the relevant people of your organization, and conduct a SWOT analysis in order to determine the context of your organization.

You can read the following articles regarding the context of the organization to learn more about it:
- How to identify the context of the organization in ISO 9001:2015: https://advisera.com/9001academy/knowledgebase/how-to-identify-the-context-of-the-organization-in-iso-90012015/
- ISO 9001:2015 case study: context of the organization as a success factor in manufacturing company: https://advisera.com/9001academy/blog/2016/10/11/iso-90012015-case-study-context-of-the-organization-as-a-success-factor-in-manufacturing-company/
- Determining the context of the organization in ISO 14001: https://advisera.com/14001academy/knowledgebase/determining-the-context-of-the-organization-in-iso-14001/

With respect to the frequency, it is up to the organization. You can consider to review the context, for example, every year unless there are major changes for instance, a new product will be launched in your organization or your organization opens a branch in a totally different new location.

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Nov 08, 2018

Nov 08, 2018

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