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Approval of records

First, please check this article - List of mandatory documents required by ISO 9001:2015 - https://advisera.com/9001academy/knowledgebase/list-of-mandatory-documents-required-by-iso-90012015/ where you can find a list of mandatory records required by the standard.

Second, please check clause 7.5.2 a) of ISO 9001:2015 about identification and control of documents. Title, date, author or reference number are just examples. Your organization does not need to use all of them at the same time.

You can find more information about records below:

• How to structure quality management system documentation - https://advisera.com/9001academy/knowledgebase/how-to-structure-quality-management-system-documentation/
• New approach to document and record control in ISO 9001:2015 - https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/
• Some tips to make Document Control more useful for your QMS - https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/
• Free online training ISO 9001:2015 Foundations Course - https://advisera.com/training/iso-9001-foundations-course/
• Book - Managing ISO Documentation: A Plain English Guide - https://advisera.com/books/managing-iso-documentation-plain-english-guide/

External issue

Organizations are not closed systems. External issues are relevant topics that can influence the future of an organization. For example, governments can issue legislation that will affect the activity of an organization. Socials trends can influence consumers or clients’ priorities. You can use the PESTLE analysis to determine external issues (PESTLE stands for Political, Economic, Social, Technology, Legislation and Environment).

You can find more examples of external issues in this free webinar on demand - ISO 9001:2015 clause 4 - Context of the organization, interested parties, and scope - https://advisera.com/9001academy/webinar/iso-90012015-clause-4-context-of-the-organization-interested-parties-and-scope-free-webinar-on-demand/

You can find more information below:

• How to identify the context of the organization in ISO 9001:2015 - https://advisera.com/9001academy/knowledgebase/how-to-identify-the-context-of-the-organization-in-iso-90012015/
• Free online training ISO 9001:2015 Foundations Course – https://advisera.com/training/iso-9001-foundations-course/
• Book – Discover ISO 9001:2015 Through Practical Examples – https://advisera.com/books/discover-iso-9001-2015-through-practical-examples/
   

Formalization and numeration

If you have a quality management system (QMS) in place you can formalize both the procedures and reporting formats by introducing them into the QMS. Someone with authority should approve the documentation. Then, include that documentation in a register of controlled documents where you identify designation, version, distribution and approval authority. Please check this procedure - Procedure for Document and Record Control - https://advisera.com/9001academy/documentation/procedure-document-record-control/ and the free preview.

About the 'ISO document numbering system' there is no particular prescription from ISO 9001:2015. The only requirement is that your organization have method that allows for a unique identification of each document. Different organizations use different methods. Use a method to identify the document and the version, by a number or a date.

You can find more information about records below:

• How to structure quality management system documentation - https://advisera.com/9001academy/knowledgebase/how-to-structure-quality-management-system-documentation/
• New approach to document and record control in ISO 9001:2015 - https://advisera.com/9001academy/blog/2015/06/30/new-approach-to-document-and-record-control-in-iso-90012015/
• Some tips to make Document Control more useful for your QMS - https://advisera.com/9001academy/blog/2014/05/20/tips-make-document-control-useful-qms/
• Free online training ISO 9001:2015 Foundations Course - https://advisera.com/training/iso-9001-foundations-course/
• Book - Managing ISO Documentation: A Plain English Guide - https://advisera.com/books/managing-iso-documentation-plain-english-guide/
   

Production, Maintenance and Manufacturing engineering

Considering ISO 9001:2015:

• About Production use clauses 8.5, 8.6 and 8.7.
• About Maintenance use clause 7.1.3. In some organizations clauses 7.1.4 and 7.1.5 are also auditable in that department.
• About Manufacturing engineering use clause 8.3 

You can find more information in the following links:

• What is the ISO 9001 audit program, and how does it work? - https://advisera.com/9001academy/blog/2017/01/24/what-is-the-iso-9001-audit-program-and-how-does-it-work/
• Free webinar on demand - How to perform an ISO 9001:2015 internal audit - https://advisera.com/9001academy/webinar/how-to-perform-an-iso-9001-2015-internal-audit-free-webinar-on-demand/
• Enroll for free in online training ISO 9001:2015 Internal Auditor Course: https://advisera.com/training/iso-9001-internal-auditor-course/
• Book - ISO internal audit: A plain English guide: https://advisera.com/books/iso-internal-audit-plain-english-guide/

Importance of documentation aspect

I’m sorry, I cannot agree with you. Please check this article - List of mandatory documents required by ISO 14001:2015 - https://advisera.com/14001academy/blog/2019/08/27/key-iso-14001-benefits-to-customers/nowledgebase/list-of-mandatory-documents-required-by-iso-140012015/ where you can see that the list of mandatory documents is very short. There are more mandatory records than documents, they are needed to evidence compliance.

ISO 14001:2015 is much more or can be much more action prone than ISO 9001:2015 because Section 8 is based on the priorities of section 6 where organizations set what they need to improve. All the environmental management systems that I develop as consultant are based in a set of action plans. Action plans point what kind of procedures, practices, measurements and monitorizations are needed. Not because I want but because it is what is required to improve environmental performance.

Please check this information below with more detailed answer:

• Plan-Do-Check-Act in the ISO 14001 standard - https://advisera.com/14001academy/blog/2019/08/27/key-iso-14001-benefits-to-customers/nowledgebase/plan-do-check-act-in-the-iso-14001-standard/
• Enroll for free in this course – ISO 14001:2015 Foundations Course - https://advisera.com/training/iso-14001-internal-auditor-course/
• Book – The ISO 14001:2015 Companion - https://advisera.com/books/the-iso-14001-2015-companion/
   

Time frame for corrective action

If you have in mind major and minor nonconformities raised during a certification or surveillance audit it is best to contact your certification body because there may differences between them. For example, I’m looking right now to an audit report from a certification body with these time durations:

Major nonconformity

• Certification audit – 6 months
• Surveillance and recertification audits – 1 month

Minor nonconformity

• Certification audit – 6 months
• Surveillance and recertification audits – 3 months 

You can find more information in the following links:

• How to deal with nonconformities in an ISO 9001 certification audit - https://advisera.com/9001academy/blog/2015/06/09/how-to-deal-with-nonconformities-in-an-iso-9001-certification-audit/
• ISO 9001:2015 Lead Auditor Training Course - https://advisera.com/training/iso-9001-lead-auditor-course/
• Book - ISO internal audit: A plain English guide: https://advisera.com/books/iso-internal-audit-plain-english-guide/
   

Environmental aspects of a Reticulation system

This is a very specific question and, unfortunately, I have no experience of working with reticulation systems.

So, I would consider the life cycle of reticulation systems to identify environmental aspects related with:

• Raw materials and components bought
• Assembling of reticulation systems
• Installation and startup of reticulation systems
• Use of the reticulation system by the client
• Disposal of the reticulation system or parts of it after lifetime.

Please check this information below with more detailed answer:

• How does product life cycle influence environmental aspects according to ISO 14001:2015? - https://advisera.com/14001academy/blog/2016/03/21/how-does-product-life-cycle-influence-environmental-aspects-according-to-iso-140012015/
• 4 steps in identification and evaluation of environmental aspects - https://advisera.com/14001academy/knowledgebase/4-steps-in-identification-and-evaluation-of-environmental-aspects/
• What makes an environmental aspect significant in ISO 14001? - https://advisera.com/14001academy/blog/2015/03/09/what-makes-environmental-aspect-significant-in-iso-14001/
• Enroll for free in this course – ISO 14001:2015 Foundations Course - https://advisera.com/training/iso-14001-internal-auditor-course/
• Book – The ISO 14001:2015 Companion - https://advisera.com/books/the-iso-14001-2015-companion/

ISO 9001 Pregunta

El fin de documentar el sistema de gestión es principalmente cumplir con los requisitos de la norma, ya que hay algunos documentos obligatorios como en ISO 9001:2015 la política de calidad, los objetivos de calidad, etc. También otro objetivo es evidenciar mediante documentos y registros, que realmente se están cumpliendo con los procedimientos establecidos por la organización así como con otros requisitos de la norma. 

Para más información sobre la documentación en ISO 9001:2015, vea los siguientes materiales: 

- Lista de documentos obligatorios requeridos por la ISO 9001:2015: https://advisera.com/9001academy/pt-br/kit-de-documentacao-da-iso-9001/nowledgebase/lista-de-documentos-obligatorios-requeridos-por-la-iso-90012015/

- Curso gratuito - Curso Fundamentos de la norma ISO 9001:2015: https://advisera.com/es/formacion/curso-fundamentos-iso-9001/

- Libro - Gestión de documentación ISO: una guía en un lenguaje sencillo: https://advisera.com/books/gestion-de-documentacion-iso-una-guia-en-un-lenguaje-sencillo/

- Libro - Discover ISO 9001:2015 through practical examples: https://advisera.com/books/discover-iso-9001-2015-through-practical-examples/

ISO 9001 Business lines certification within a large organization

Audit for a supplier

I will answer your question according to the automotive management system IATF 16949: 2016 standard.

When a factory changes location, the product and manufacturing process must be validated again. This is done in 2 ways.

First of all, the supplier presents you with the PPAP file according to the new location. After the PPAP file has been approved by you, the customer (you) must carry out a full process inspection at the new factory. Applications to be made after such changes are also given in AIAG's PPAP rev 4 books.

PPAP approval of the new factory product and production process must be given to your supplier as a documented information and signed of part submission letter (PSW).